Post by Admin on Aug 29, 2016 19:36:07 GMT
How and why?
The UK Mega Event Account, was created 2008, for the very first Mega Event to be held in the UK. The aim behind the account, would that it would become a Legacy Account.
After the 2008 Harrogate Mega Event, the account was handed over to the 2009 Weston Super mare Mega Committee. Who after their Mega event,
handed the account over to the 2010 Perth Mega Committee. Who agreed to hand the account over to the 2011 Swansea Mega Committee.
It was at the 2010 Perth Mega, where a issue arose with the account. The 2011 Swansea Committee, had 2 different requests for the account, for 2012. They discovered that there was no process in place, if 2 requests were made for the same year. And with the committee being totally and permanently deadlocked,
in regards to who to hand over the account to. A solution was looked for.
In 2010 I was a Volunteer UK Reviewer, and I was stood at the 2010 Perth Mega Event, when the Chairman of the Swansea Mega Committee came up to me.
He explained the issue and that the Committee was permanently Deadlocked. And asked me to resolve the issue.
On return home, to North Wales, after the 2010 Perth Mega Event. I started to try and work out a fair process, for deciding, who would be awarded the UK Mega Event Account for 2012. And how to implement such a plan.
First off was how to decide! Eventually I settled on a vote, of the Members of the 4 Committees, to have held the Account. With the idea of each Committee, nominating one Member to sit on a UK Mega Event Account Stakeholder Committee, to take decisions on the Awarding of the UK Mega Event, in the future. But first having decided on the early part of the "How".
It was time to fill out the idea.
I came up with the idea, of the Chairman of each Committee, Requesting the Account for 2012. Would submit a Tender Document. However to keep a level playing field,
in which to allow those taking part in the Vote, to make a unbiased decision. A basic Tender Questionnaire, was created.
So having created the "How", I had to find the where. I did consider a Facebook Group,
but decided that the best option, would be a UK Mega Event Account Stakeholder Committee Forum. So I started a search for a "Free" Forum Host. Having found such a Host, I created the UK Mega Event Account Stakeholder Committee Forum, and contacted individually, each member of the 2008 Harrogate, 2009 Weston Super mare, 2010 Perth and 2011 Swansea, Mega Committees,
and invited them to join the Forum.
I also contacted the 2 Requesting Committee Chairmen, to explain the situation, and supply them with a copy of the Tender Document. These being returned in confidence to me personally, to be posted to 2 separate and confidential areas of Forum, accessible by all Holding Committee Members, who wished to take part in the decision. Neither of the 2 Requesting Committee Chairmen, having access to the other Tender Document. After a suitable length of time, for the Voting Members, to review and discuss the Two Tender Documents.A 7 day Voting period was opened, each Voting Member having One Vote, and being unable to see who had voted for which requesting Committee.
At the close of the Vote, a clear decision had been reached, and I contacted both Requesting Chairman, before publicly announcing the Awarding of the Account, to the North West 2012 Mega Committee.
As the decision to award the Account, nearly 2 years in advance, gave the committee awarded the Account, a extended period, to Fund-raise, as the UK Mega Event, has always been Free to Attend, the Organising Committee has to commit to extensive Fund-raising. Time to find a suitable Venue to Host the Mega Event, and a Suitable Camp site, if no Camping on the Mega Event Venue. The Request Period for the Account, Opens at 00:00hours 1st October, and closes 24:00hours 31st October. If only one Request is submitted, that Requesting Committee is Automatically Awarded the Account.
If there is more than one request for the Account, a Tender-Vote process is activated. The Requesting Committee Chairmen, are contacted and requested to submit a Tender Document, in the stated format. These to remain confidential, and not made public, even after the Vote has taken place. These to be received by 24:00hours 30th November.
These will then be posted to Individual Stakeholder Committee Areas, to allow the Members of the Stakeholder Committee, to review and discuss, individual Tenders. On the 7th December at 00:00hours, the Vote will Open and Remain Open, until 24:00hours 14th December. Each Stakeholder Committee Member, having one vote, and unable to see the result, until the Vote closes, and unable to see who voted for whom. A simple majority to decide who is awarded the Account.
In the Event of a Tied Vote, a period would be Opened, during which the Chairman of the Requesting Committees, could be queried to a deeper level, than the Tender Process. Followed by a Second Vote. If this vote was then tied.
The GAGB would be requested to organise a Public Vote. And I would make Public the Two Tender Documents, these being confidential and only accessible by the Members
of the Stakeholder Committee up to that point. Up to that point, Individual Tenders, would no be made viewable to the Other Committees, who were also in the
Tender Process.
As Facilitator, I have to remain Impartial, so that all parties, feel that they can trust me. Hence the Second Tied vote, going to a Public Vote. If in the Event of 3 or more requests, leaving the Vote Tied on the First Vote, Two Tied on the Second vote, those Two Votes, would be opened up to the Public vote.
Dave
Brenin Tegeingl
Facilitator UK Mega Event Account Stakeholder Committee
The UK Mega Event Account, was created 2008, for the very first Mega Event to be held in the UK. The aim behind the account, would that it would become a Legacy Account.
After the 2008 Harrogate Mega Event, the account was handed over to the 2009 Weston Super mare Mega Committee. Who after their Mega event,
handed the account over to the 2010 Perth Mega Committee. Who agreed to hand the account over to the 2011 Swansea Mega Committee.
It was at the 2010 Perth Mega, where a issue arose with the account. The 2011 Swansea Committee, had 2 different requests for the account, for 2012. They discovered that there was no process in place, if 2 requests were made for the same year. And with the committee being totally and permanently deadlocked,
in regards to who to hand over the account to. A solution was looked for.
In 2010 I was a Volunteer UK Reviewer, and I was stood at the 2010 Perth Mega Event, when the Chairman of the Swansea Mega Committee came up to me.
He explained the issue and that the Committee was permanently Deadlocked. And asked me to resolve the issue.
On return home, to North Wales, after the 2010 Perth Mega Event. I started to try and work out a fair process, for deciding, who would be awarded the UK Mega Event Account for 2012. And how to implement such a plan.
First off was how to decide! Eventually I settled on a vote, of the Members of the 4 Committees, to have held the Account. With the idea of each Committee, nominating one Member to sit on a UK Mega Event Account Stakeholder Committee, to take decisions on the Awarding of the UK Mega Event, in the future. But first having decided on the early part of the "How".
It was time to fill out the idea.
I came up with the idea, of the Chairman of each Committee, Requesting the Account for 2012. Would submit a Tender Document. However to keep a level playing field,
in which to allow those taking part in the Vote, to make a unbiased decision. A basic Tender Questionnaire, was created.
So having created the "How", I had to find the where. I did consider a Facebook Group,
but decided that the best option, would be a UK Mega Event Account Stakeholder Committee Forum. So I started a search for a "Free" Forum Host. Having found such a Host, I created the UK Mega Event Account Stakeholder Committee Forum, and contacted individually, each member of the 2008 Harrogate, 2009 Weston Super mare, 2010 Perth and 2011 Swansea, Mega Committees,
and invited them to join the Forum.
I also contacted the 2 Requesting Committee Chairmen, to explain the situation, and supply them with a copy of the Tender Document. These being returned in confidence to me personally, to be posted to 2 separate and confidential areas of Forum, accessible by all Holding Committee Members, who wished to take part in the decision. Neither of the 2 Requesting Committee Chairmen, having access to the other Tender Document. After a suitable length of time, for the Voting Members, to review and discuss the Two Tender Documents.A 7 day Voting period was opened, each Voting Member having One Vote, and being unable to see who had voted for which requesting Committee.
At the close of the Vote, a clear decision had been reached, and I contacted both Requesting Chairman, before publicly announcing the Awarding of the Account, to the North West 2012 Mega Committee.
As the decision to award the Account, nearly 2 years in advance, gave the committee awarded the Account, a extended period, to Fund-raise, as the UK Mega Event, has always been Free to Attend, the Organising Committee has to commit to extensive Fund-raising. Time to find a suitable Venue to Host the Mega Event, and a Suitable Camp site, if no Camping on the Mega Event Venue. The Request Period for the Account, Opens at 00:00hours 1st October, and closes 24:00hours 31st October. If only one Request is submitted, that Requesting Committee is Automatically Awarded the Account.
If there is more than one request for the Account, a Tender-Vote process is activated. The Requesting Committee Chairmen, are contacted and requested to submit a Tender Document, in the stated format. These to remain confidential, and not made public, even after the Vote has taken place. These to be received by 24:00hours 30th November.
These will then be posted to Individual Stakeholder Committee Areas, to allow the Members of the Stakeholder Committee, to review and discuss, individual Tenders. On the 7th December at 00:00hours, the Vote will Open and Remain Open, until 24:00hours 14th December. Each Stakeholder Committee Member, having one vote, and unable to see the result, until the Vote closes, and unable to see who voted for whom. A simple majority to decide who is awarded the Account.
In the Event of a Tied Vote, a period would be Opened, during which the Chairman of the Requesting Committees, could be queried to a deeper level, than the Tender Process. Followed by a Second Vote. If this vote was then tied.
The GAGB would be requested to organise a Public Vote. And I would make Public the Two Tender Documents, these being confidential and only accessible by the Members
of the Stakeholder Committee up to that point. Up to that point, Individual Tenders, would no be made viewable to the Other Committees, who were also in the
Tender Process.
As Facilitator, I have to remain Impartial, so that all parties, feel that they can trust me. Hence the Second Tied vote, going to a Public Vote. If in the Event of 3 or more requests, leaving the Vote Tied on the First Vote, Two Tied on the Second vote, those Two Votes, would be opened up to the Public vote.
Dave
Brenin Tegeingl
Facilitator UK Mega Event Account Stakeholder Committee
